SOP: Emergency Preparedness and Response

1.0 GENERAL
 
Scope:

• Compliance to clause  4.4.7 of OHSAS18001:  Emergency preparedness and response
• Applied to all activity and operational running at <name of organization>

2.0 DEFINITION 

• XXXXX
• YYYYY
• XXXXX

3.0 RESPONSIBILITY AND AUTHORITY

Safety Manager:

• Responsibility: <define the function>
• Authority: <define the function>

OSHMR:

• Responsibility: <define the function>
• Authority: <define the function>

SHO

• Responsibility
• Authority

4.0 CONTROL PROCEDURE

• First Aiders - Number of first Aiders
  • Workplace: Low risk hazards
  • No. of workers vs. No. of First Aider needed
  • Less than 20; 1 person of 1st Aider
  • 21 - 150 persons; 2 persons of 1st Aider
  • More than 150; 2 first aiders for every 150 or part thereof
  • Workplace: High risk hazards
  • No. of workers vs. No. of First Aider needed
  • Less than 20; 1 person of 1st Aider
  • More than 20; 2 first aiders for every 20 or part thereof
  • Workplace: more than 400 employee
  • No. of workers vs. No. of First Aider needed
  • More than 400; 2 first aiders for every 150 workers or part thereof and in addition a state registered nurse or medical assistant must be employed on site.
   {Source: in accordance with Guidelines on First-Aid facilities in the Workplace 1996}
• Selected first aider should be a person with have a qualities such as mature and responsible, remain calm in emergency, free to leave their work immediately to respond to an emergency and physically fit (Note: Carriers of blood borne infectious diseases, e.g. Hepatitis B, HIV, are to be discouraged).
• The name of first aider should display at appropriate place and should be identifiable for easy recognition and spotting.
• Top Management should decide the need for training considering with the hazard within the workplace and thus the type of potential injuries or occupational illnesses.
• Also, training should be conducted to evidence of proficiency of first aiders in cardiopulmonary resuscitation
• All training process will follow as SOP: Competence, training and awareness.
• Identification of potential for emergency situations in <name of company>;can be occurred from the following incidence.
• Fire - Fire Prevention…..
• Fire fighting equipment such as fire extinguisher has to be ensure readily in-place and reliable to be used during the event of fire
• Fire Fighting Plan…
• Personal Protective Equipment (PPE)…..
• First Aid Box shall be equipped in accordance with the Fourth Schedule to FM(Safety, Health and Welfare) regulations
• Response in situation of emergency
• Emergency Contact Number shall be …..
• Emergency Contact Number shall be update to ensure it still reflect with current situation
• Terrorist / Criminal case.
• Earthquake.
• Response in situation of emergency
• Where emergency is occurred as specified above,  <who> shall respond to trigger… evacuation need or not.
• Testing of emergency preparedness and response can be demonstrated throughout from the following process/activities.
• Testing of system throughout Fire Drill activity. The drill also to ensure that…..
• Internal Audit
• Review on system effectiveness will be done by annual basis during management review

5.0 CROSSED REFERRENCE SECTION

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6.0 RECORDS

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