OSHMS Manual: SOP: Legal and Other Requirements and Evaluation of Compliance

1.0 GENERAL

Scope:

Applied to all activity and operational running at <name of organization>

2.0 DEFINITION

OSHA: Occupational Safety and Health Act 1994

FMA: Factory and Machinery Act 1967

UBBL: Uniform Building Bi-Law 1984

FSA: Fire Service Act 1988

xxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxxx

3.0 RESPONSIBILITY AND AUTHORITY

Safety Manager:

Responsibility: <define the function>

Accountability: <define the function>

Authority: <define the function>

OSHMR:

SHO

4.0 CONTROL PROCEDURE

Identification and accessibility of applicable legal and other requirements related to occupational safety and health can be defined as following inputs;

Name of Laws; OSHA, FMA, UBBL and FMA (Laws subject are inclusively covered Act and it regulations)
Accessibility: JKKP website at http://www.dosh.gov.my/ (browse at legislation button) or any relevant Law Book, where the latest version is available.

<Who> is responsible to ensure the all relevant applicable legal and other requirement to be logged in the Legal Register and Compliance Evaluation.
Obtain OH&S-related licenses, permits and approval as required.

<who> has to ensure to obtain OH&S-related licenses, approvals and permits for the respective facilities / assets.
All document shall meet the condition of licenses, permits and approval including specification, expiry, limitation etc. Ensure timely renewal of licenses, permits and approval.
Record all particular of licenses, permits and approval in the <name of document> for monitoring, control and traceability purpose.
Monitoring of compliance process shall follow as per SOP: Performance Measurement and Monitoring

If there any change in OH&S Legal and other requirement, Legal Register and Compliance Evaluation will be updated accordingly.
Any updates, information of changed shall communicate to all concerned as follow SOP: Communication, participation and consultation requirement.
MR has to ensure that person in charge are aware on the requirement based from cross checking process as defined in the Communication Matrix.
Identification of change also taking a consideration of OHSAS 18001 standard requirement.
Revision of document process shall follow SOP: Control of Document.

To ensure up-to-datedness, MR shall confirm the latest regulation/other requirement by half yearly basis or latest before evaluation of compliance process.
Evaluation of compliance.

Evaluation of compliance for legal and other requirement shall be conducted at least once a year to ensure fulfillment of requirement is maintained.
Those requirements was justified as not-complied, action need to be taken and where appropriate, measures should follow SOP: Nonconformity, corrective action and preventive action.
To keep the result of periodical evaluation of compliance in accordance to List of Record.
Review the result of compliance evaluation to done during management review to ensure effectiveness of its implementation.

5.0 CROSSED REFERRENCE SECTION

6.0 RECORDS

Pages