4.4.5 Control of Document

Documents required by the OH&S management system and by this OHSAS Standard shall be controlled. Records are a special type of document and shall be controlled in accordance with the requirements given in 4.5.4.

The organization shall establish, implement and maintain a procedure(s) to:

1. approve documents for adequacy prior to issue;
2. review and update as necessary and re-approve documents;
3. ensure that changes and the current revision status of documents are identified;
4. ensure that relevant versions of applicable documents are available at points of use;
5. ensure that documents remain legible and readily identifiable;
6. ensure that documents of external origin determined by the organization to be necessary for the planning and operation of the OH&S management system are identified and their distribution controlled; and
7. prevent the unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose

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